Expense Claim

Use this form to submit expenses to The Soup Kitchen.

If the expense is for an Operations purchase, it will be approved by both the Operations Manager and the Board Treasurer.
If the expense is not for Operations, only the Board Treasurer will approve.

Please submit your expense claims by the last Wednesday of each month to ensure timely payment the first week of the following month. Where practical consolidate your expenses to one form per month.

If your expense claim is for a large amount, reach out to the Board Treasurer to ask for an exempt to this payment cycle

IMPORTANT – Receipts for all expenses need to be submitted with your expense form.

You will receive an email confirmation for your records upon submission of your form.

This field is for validation purposes and should be left unchanged.

Date(Required)

Submitter Name(Required)

First Last

Submitter Phone(Required)

Submitter Email(Required)

Reimbursement Information

Please detail details of expense claim and upload receipts.

Payee

Company or individual name if not submitter

Address of Payee(Required)

Street Address City State / Province / Region ZIP / Postal Code

Enter Expense Details(Required)

Click on the right hand side the small plus sign in a circle to add a new line.

Date

Vendor

Description

Total

GST

Total Amount of Expense Claim(Required)

Comments

Upload Receipts

Drop files here or

Accepted file types: jpg, png, pdf, heic, Max. file size: 32 MB, Max. files: 5.

Reimbursement Information

Territory Acknowledgement

The Soup Kitchen acknowledges and respects the lək̓ʷəŋən peoples on whose traditional territory we serve on, and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.